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Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
September 21, 2007 9:30 p.m.
CALL TO ORDER:
Called order 5:00 p.m.
 
 
PLEDGE OF ALLEGIANCE TO THE FLAG:
 
 
ROLL CALL:
Chairman Gannaway
Commissioner Fenske
Commissioner Gaebel
Commissioner Bline
Excused
Commissioners Shannon, Goforth and Mendenhall
 
Staff Present:
  Executive Director Howe
 
 
APPROVAL OF AUGUST 14, 2007 MINUTES:
Motion by Commissioner Gaebel to accept the minutes as presented. Chair Fenske, Commissioners Bline, Gannaway and Gaebel voted yes. Motion passed.
   
   
REPORTS FROM CHAIR AND COMMISSIONERS:
Commissioner Bline reported that he attended the recent NWACT meeting in Tillamook. He said that the committee is beginning the process of approving STIP projects for 2010-2013. He reported that ODOT states there will be no large projects included in the STIP because of funding constraints. He noted that there is a proposal for extending the four lanes on Highway 101 to Glenwood Village and to add a passing lane at the county line near Manzanita.
   
  Commissioner Fenske reported that she attended to the Warrenton Urban Renewal District meeting and spoke on behalf of the District. The City Commission members declined to make changes to the urban renewal district at this time but stated that amends could be made within the next 6 months. Commissioner Fenske submitted the minutes from the meeting as part of these minutes. She noted that the County got the variance they requested.
   
  It was decided that the Board would go before the Warrenton Commission in the Spring, to remind them of the District's request to be included in the district.
   
   
ACCEPT FINANCIALS :
The board discussed the errors in payroll resulting from the Bank of Astoria changing their internet process last month. It was requested that the payroll officer notify all staff that this was the bank's error and that it was being investigated. Commissioner Gaebel requested that this item be changed to say "Accept Financials". The Board agreed.
   
 
Motion by Commissioner Bline, seconded by Commissioner Gaebel to accept the financials. Chair Fenske, Commissioners Gannaway, Bline, and Gaebel voted yes. Motion passed.
   
   
  OLD BUSINESS:
  TNWRC Audit: As was described in the memo from the Executive Director, after completing the cost settlements, DHS owes the NWRC $432,471. She reported that DHS has denied the request to re-open the audit discussion. There was a question about whether we charge interest on the $50,000 that we have already paid to DHS since they actually owe us money.
   
   
OTHER ITEMS:
Conference Room:
Commissioner Gaebel asked that this item be placed on the agenda for October in order to revisit the policy on use of the transit center conference room.
   
Northwest Oregon Economic Alliance (NOEA) Appointment
It was noted that there are two openings on the NOEA board and Commissioner Gaebel asked that a letter be sent to the County Commission requesting that one of vacancies be set aside for an SETD Board member as the transportation district is a county-wide taxing district and the NOEA would most likely benefit from a transportation perspective.
   
Fort Clatsop
Ms. Howe reported that she would again be submitting the application on behalf of Fort Clatsop for operation funding for the Fort Clatsop Shuttle services.
   
   
   
  There being no further business, the meeting was adjourned.
   
   
   
   
   
   
Approved:
   
   
   
   
   
   
  Marcia Fenske
Chair
   
   
   
   
   
   
THIS MEETING IS ACCESSIBLE TO THE DISABLED, AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF OS 192.630 BY CONTACTING SUNSET EMPIRE TRANSPORTATION DISTRICT AT 861-7433