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Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
October 19, 2004 9:30 a.m.
CALL TO ORDER; PLEDGE OF ALLEGIANCE TO THE FLAG

Chair Harris called the meeting to order at 9:30 AM.

 
ROLL CALL
. Chair Harris
Vice-Chair Bob Gannaway
Secretary/Treasurer Rae Goforth
Commissioner Shannon
Commissioner Fenske
Commissioner Mendenhall
Commissioner Kee
Commissioner Goforth
 
COMMENTS FROM THE AUDIENCE: None
 
CHANGES TO THE AGENDA: None
 
APPROVAL OF September 20, 2004
Board Action: Motion by Commissioner Kee, seconded by Commissioner Mendenhall to accept the minutes of September 20, 2004. Chair Harris, Vice-Chair Gannaway, Commissioners Fenske, Goforth, and Shannon, Kee and Mendenhall voted yes. Motion passed.
 
REPORT FROM CHAIR AND COMMISSIONERS:
Commissioner Harris:
Question regarding the 101 bus deviating to Star of the Sea School. Chair Harris asked if this could be in any way considered a charter. Ms. Howe replied no, that the 101 route deviates to Astoria and the transit center three times a day to transport Star of the Sea and college students and that these students purchase student passes for the service. She stated that in the winter schedule the 101 route has ample time to make a run into Astoria
Commissioner Shannon: None
 
Commissioner Kee: None
 
Commissioner Fenske:
Went to the OTA conference and thought that it was very informative. Commissioner Fenske shared with the Board that one of the issues brought up by the speaker was in regards to a lawsuit that he is involved in regarding e-mail. The law stipulates that when there is a quorum of board members (in our case, four (4) constitutes a quorum), this represents a hearing an would require public notice. the speaker talked about an e-mail that was sent out by another board that everyone responded to with a decision being made via that e-mail and now it was being brought to a lawsuit. Ms. Howe said that providing information to the board via e-mail was fine.
 
Commissioner Gannaway: None
 
Commissioner Mendenhall:
Wanted to recognize Ms. Howe and her great presentation at the NWACT meeting.
 
Commissioner Gofort: None
 
CASH ANALYSIS, RIDERSHIIP/FARES AND FINANCIAL REPORT FOR SEPTEMBER:
a. Budget vs. Actual for FY 03-04
Ms. Howe went over the profit and loss analysis and explained how it worked. Ms. Howe shared with the Board that the auditor, herself and Brenda Higgins spent the whole week going through financials and what they will be looking for in the future. Commissioner Shannon wanted a recap on the construction project punch list and adjustments so we know how much money we spent. Ms. Howe commented that we are not finished with the building and went over some of the changes that are left to do. Commissioner Goforth requested something on paper listing out what is left to do with the building and little things that need to be fixed. Commissioner Shannon wanted to know about cash flow. Ms. Howe commented that are cash flow position is good right now. Ms. Howe went over some changes to the budget report that will make the budget easier to follow. This report will include breaking out all the grants by grant numbers so the board members can see what the grant is for and on the expense side what we are doing it so they offset each other. She stated that she would provide this information on a regular basis.
Board Action: Motion by Commissioner Shannon, seconded by Commissioner Fenske to approve the September 2004 financial report as submitted. Chair Harris, Vice Chair Gannaway, Commissioners Mendenhall, Kee, Shannon, Fenske and Goforth voted yes. Motion passed.
   
CORRESPONDENCE:
a. Letter from Schwabe, Williamson & Wyatt, P.C. regarding billboard agreement
  Ms. Howe commented that this is for board information. She reported that at this time, staff is gathering information from Baugh Skanska and OTAK for Heather Reynolds. Clark says that he is willing to share in some of the costs but wants to see proof of SETD's costs. Commissioner Shannon stated that he feels that we should push this issue and have some closure.
 
PUBLIC HEARINGS: None
 
OLD BUSINESS:
a. Discussion of Measure 34
Commissioner Goforth stated that regardless of our own personal standing, as a board we should take a position on this measure. After some discussion from the Board, Commissioner Goforth made a motion.
 
Board Action: Motion by Commissioner Goforth, seconded by Chair Harris that we do not make a stand against measure 34.
   
Roll Call Vote: Yea Nea Absent
Commissioner Gofort X    
Vice-Chair Gannaway   X  
Commissioner Fenske   X  
Commissioner Kee   X  
Commissioner Mendenhall   X  
Commissioner Shannon X    
Chair Harris X    
  Motion Failed.
  Ms. Howe provided information on the possible impacts of Measure 34 to the District
   
 
Board Action: Motion by Commissioner Kee, seconded by Vice-Chair Gannaway to oppose Measure 34 using the Henningsgaard resolution model.
 
Roll Call Vote: Yea Nea Absent
Commissioner Gofort   X  
Vice-Chair Gannaway X    
Commissioner Fenske X    
Commissioner Kee X    
Commissioner Mendenhall X    
Commissioner Shannon   X  
Chair Harris   X  
  Motion Passed
   
  Resolution #2004-01 in Opposition to Measure 34.
  Commissioner Shannon requested a full reading of the resolution. Chair Harris complied and read the entire resolution.
 
Board Action: Motion by Commissioner Kee, seconded by Commissioner Mendenhall to accept the resolution.
 
Roll Call Vote: Yea Nea Absent
Commissioner Gofort X    
Vice-Chair Gannaway X    
Commissioner Fenske X    
Commissioner Kee X    
Commissioner Mendenhall X    
Commissioner Shannon   X  
Chair Harris   X  
   
 
NEW BUSINESS
a. Purchase of a Telephone Booth in the Transit Center
   Ms. Howe gave the pros and cons of installing a pay phone at the transit center. Information regarding the phone was included in packet. Commissioner Shannon would like the District to look into getting a regular phone installed inside the transit center with no long distance.
 
Board Action: Moved by Commissioner Shannon, seconded by Commissioner Mendenhall to table this item until the next meeting to allow staff to gather additional information.. Chair Harris, Commissioners Shannon, Fenske, Mendenhall, Kee, Goforth and Vice-Chair Gannaway voted yes. Motion passed.
OTHER ITEMS
a. Staff Reports
  Ms. Howe asked if the Board would like to see the presentation she is giving regarding the summer's Fort Clatsop service at the next meeting. The Board agreed to add it to next month's agenda.
  Ms. Howe reported that staff is looking at a scheduling change that will assist the Route 10 drivers to stay on schedule and provide better service between Astoria and Warrenton.
 
There being no further business, the meeting adjourned at 11:23 A.M.
 
Respectfully submitted,
 
 
 
 
 
Secretary/Treasurer