Sunset Empire Transportation District Monthly Commissioners Meeting Minutes Web Page

Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
June 19, 2007 9:30 a.m.

CALL TO ORDER:

Called order 9:30 a.m.

PLEDGE OF ALLEGIANCE TO THE FLAG:

ROLL CALL:

Chairman Bob Gannaway
Commissioner Ron Bline
Commissioner Marcia Fenske
Commissioner Rae Goforth
Commissioner Vic Kee
Commissioner Charlotte Mendenhall : Absent
Commissioner David Shannon
Commissioner - Elect Gaebel

Staff Present:

Executive Director Howe,

COMMENTS FROM THE AUDIENCE:

Ms. Gaebel commented that she does not see the meeting notice in the Daily Astorian for the board meetings. Ms. Howe said she would follow up and make sure it gets in there.

CHANGES TO THE AGENDA :

Resolution No. 2007-05: Levying Ad Volorem Taxes and Resolution No. 2007-06: Resolution Authorizing appropriation of funds was added to the agenda under Item 11. Ordinances and Resolutions.

Proposing connecting service to Manzanita was added under Item 13. New Business.

APPROVAL OF MAY 15, 2007 MINUTES:

Ms. Gaebel noted that the Tillamook Transit Chair should have been listed as a guest.

Motion by Commissioner Shannon to accept the minutes as amended. Chair Gannaway, Commissioners Fenske, Bline, Shannon, Goforth and Kee voted yes. Motion passed.

APPROVAL OF FINANCIAL REPORT FOR MAY:

Motion by Commissioner Shannon to approve the Financials. Chair Gannaway, Commissioners Fenske, Bline, Shannon, Goforth and Kee voted yes. Motion passed.

Ms. Howe was asked to make contact with Sandra Swain about the district's participation in the Maritime Museum parking project.

REPORTS FROM CHAIR AND THE COMMISSIONERS:

Commissioner Kee reported that he had some concerns about the bus to Portland. He asked what someone would do if they wanted to buy a ticket on a Sunday. Ms. Howe said that they would need to purchase their ticket from the Mini Mart. It was suggested that Ms. Howe contact the Chamber of Commerce and ask them to get the word out about the bus to Portland.

Commissioner Fenske stated that she has received lots of comments about when we would be adding Saturday dial-a-ride services. Ms. Howe responded that it would depend on the availability of grant funds.

PUBLIC HEARING

Chair Gannaway opened the public hearing at 10:05 a.m. Ms. Gaebel commented that as a budget committee member for the past four years, she wanted to extend her compliments to the staff for their excellent work of writing the budget and that it is always a very frugal no frills budget.

Hearing no other comments, Chair Gannaway closed the hearing at 10:07 a.m.

ORDINANCES AND RESOLUTIONS:

Resolution No. 2007-03: Adopting the SETD Budget

Motion by Commissioner Fenske to adopt Resolution 2007-03.

Commissioners	Yea	Absent
Gannaway	X
Goforth	X
Mendenhall		X
Bline	X
Kee	X
Shannon	X
Fenske	X

Resolution No. 2007-04: Making Appropriations to the SETD Budget

Motion by Commissioner Bline to adopt Resolution 2007-04.

Commissioners	Yea	Absent
Gannaway	X
Goforth	X
Mendenhall		X
Bline	X
Kee	X
Shannon	X
Fenske	X

Resolution No. 2007-05: Levying Ad Volorem Taxes

Motion by Commissioner Fenske to adopt Resolution 2007-05.

Commissioners	Yea	Absent
Gannaway	X
Goforth	X
Mendenhall		X
Bline	X
Kee	X
Shannon	X
Fenske	X

OLD BUSINESS:

NWRC Audit

Ms. Howe reported that she did attend another meeting with the auditors. Commissioner Shannon asked what the worst case scenario could potentially be for the District. Ms. Howe said it could be $300,000. She noted that there was $50,000 budgeted in this current year's budget that has been paid to the NWRC as a show of good faith on the District's part to repay the funds that were used for the construction at the transit center. She said that she would be attending another meeting sometime in July and that she did not expect to have a final audit until possibly September.

NEW BUSINESS:

Appointment of Board Member to Dial-a-Ride Advisory Committee

Ms. Howe reported that Commissioner Mendenhall has indicated she would be unable to continue as a board representative on this committee and has asked to be replaced. Commissioner Goforth said that she would be interested in serving on this committee. The board decided to wait until the next meeting to fill the vacancy.

Cannon Beach to Manzanita Connection

a. Ms. Howe reported that the Tillamook County Transportation District board has authorized two round trips a day from Manzanita to Cannon Beach and asked SETD to consider reciprocating with two round trips a day from Cannon Beach to Manzanita. She said that she had spoken with Operations manager Smith and it is possible for a very little increase in operational costs. She reported that the service would begin after Labor Day.

Commissioner Bline asked where the transfer would be set up. Ms. Howe responded that it would be at the Tyee Street bus shelter, which is in Tolovana Park.

OTHER ITEMS:

Ms. Gaebel asked that operations re-check their computations for the fuel mileage reports as she did not come up with the same figures.

There being no further business, the meeting was adjourned at 12:30 pm.

Respectfully submitted,

Rae Goforth
Secretary/Treasurer

THIS MEETING IS ACCESSIBLE TO THE DISABLED, AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF OS 192.630 BY CONTACTING SUNSET EMPIRE TRANSPORTATION DISTRICT AT 861-7433