 Board of Commissioners Meeting Minutes Astoria Transit Center Conference Room 900 Marine Dr., Astoria, Oregon July 20, 2004 |
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| CALL TO ORDER; PLEDGE OF ALLEGIANCE TO THE FLAG | ||
| Chair Shannon called the meeting to order 9:30 a.m. | ||
| ROLL CALL : | ||
| Commissioners Present: | ||
| Bob Gannaway David Shannon Marcia Fenske Charolotte Mendenhall Rae Goforth Jack Harris |
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| Commissioners Absent | ||
| Vic Kee | ||
| ELECTION OF NEW OFFICERS: | ||
| Board Action: Motion by Vice Chair Gannaway, second by Commissioner Fenske to nominate Commissioner Harris for Board Chair. Chair Shannon, Commissioner Mendenhall, Vice-Chair Gannaway, Commissioner Fenske and Commissioner Goforth voted yes. Commissioner Harris accepted. Motion passed. | ||
| Motion by Commissioner Harris, second by Commissioner Fenske to nominate Bob Gannaway for Vice Chair. Chair Shannon, Commissioner Mendenhall, Commissioner Harris, Commissioner Fenske and Commissioner Goforth voted yes. Vice Chair Gannaway accepted. Motion passed. | ||
| Motion by Commissioner Mendenhall, second by Vice Chair Gannaway to nominate Rae Goforth for Secretary/Treasurer. Chair Shannon, Commissioner Harris, Commissioner Mendenhall, Vice-Chair Gannaway and Commissioner Fenske voted yes. Commissioner Goforth accepted motion passed. | ||
| Meeting was then turned over to the new Board Chair Jack Harris. | ||
| COMMENTS FROM THE AUDIENCE: None | ||
| CHANGES TO THE AGENDA: | ||
| Added under new business: Change next months meeting date from August 17th the August 24th | ||
| APPROVAL OF June 15, 2004 MINUTES: | ||
| Need to add Jack and Charlotte to the approval motion of last months meeting. | ||
| Motion by Commissioner Fenske, second by Commissioner Goforth to accept the minutes as amended. Chair Harris, Vice Chair Gannaway, Commissioner Shannon, Commissioner Fenske, Commissioner Goforth and Commissioner Mendenhall voted yes. Motion passed. | ||
| REPORT FROM CHAIR AND COMMISSIONERS: | ||
| Chair Harris: None | ||
| Commissioner Shannon: None | ||
| Commissioner Fenske: None | ||
| Commissioner Gannaway: Attended the Best Practices Workshop by the Special District Association. A lot of it was review from the last meeting. Commissioner Gannaway does recommend this workshop. | ||
| Commissioner Goforth: None | ||
| Mendenhall: None | ||
| Commissioner Kee: Absent | ||
| FINANCIAL REPORTS: | ||
| Ms. Howe will provide in next month's packet a one-page summary/comparison of actual budget from last year to this year. Commissioner Goeforth thought this would be very helpful to look at when reading the current budget. Commissioner Shannon had comments on cash flow and what we have in the bank to meet the obligation for operations. Chair Shannon commented on the loss with Netul Landing, Ms. Howe explained that she totally expected to see a loss in the first five weeks. Ms. Howe said that she could already see the transition taking place. | ||
| Motion by Commissioner Shannon, seconded by Commissioner Mendenhall to approve the financial report as submitted. Chair Harris, Commissioner Fenske, Commissioner Shannon, Commissioner Mendenhall, Vice Chair Gannaway and Commissioner Goforth voted yes. Motion passed. | ||
| CORRESPONDENCE: None | ||
| PUBLIC HEARINGS: None | ||
| RESOLUTIONS: None | ||
| OLD BUSINESS: | ||
| a. | Acceptance of Executive Director Evaluation | |
| Motion by Vice Chair Gannaway, seconded by Commissioner Fenske to accept the 2004-05 Executive Director Evaluation. Chair Harris, Vice-Chair Gannaway, Commissioner Fenske, Commissioner Goforth, Commissioner Shannon and Commissioner Mendenhall voted yes. Motion passed. | ||
| . b. | Status Report on Schauer Goal Statements | |
| Ms. Howe provided in the packet a copy of the goal statements as outlined in Peter Schauer's report. Ms. Howe did have questions with the Mead Document. Ms. Howe is not really clear on where the Board wants to go with with this. At the last meeting it was on the Agenda for adoption but it was not adopted. It was left on the table. Ms. Howe just wants some direction on this subject. Commissioner Gannaway read the report and he feels that it answered all the questions. He does not see a reason why this should not be adopted. Commissioner Shannon also feels that it should be adopted. Commissioner Goforth feels that we should adopt it as a guideline. | ||
| Motion by Vice Chair Gannaway, second by Commissioner Mendenhall to adopt the Mead Document. Chair Harris, Commissioner Fenske, Commissioner Shannon, Vice Chair Gannaway, Commissioner Mendenhall and Commissioner Goforth voted yes. Motion passed. | ||
| Motion by Commissioner Shannon, second by Commissioner Mendenhall to have staff provide agenda packets for the August meeting via e-mail. Chair Harris, Commissioner Fenske, Commissioner Goforth, Commissioner Shannon, Commissioner Mendenhall and Commissioner Gannaway voted yes. Motion passed. | ||
| NEW BUSINESS | ||
| a. | Astoria/Warrenton Chamber of Commerce and City of Astoria offer of funding Assistance to staff transit center 7 days a week. | |
| Ms. Howe reported that the City Council voted not to offer the funding assistance. Ms. Howe recommends that we table this item until she has more information to provide to the Board. | ||
| Moved by Commissioner Shannon, second by Commissioner Mendenhall to table the Astoria/Warrenton Chamber of Commerce and City of Astoria offer of funding Assistance to staff this item. Chair Harris, Commissioner Fenske, Commissioner Goforth, Commissioner Shannon, Commissioner Mendenhall and Commissioner Gannaway voted yes. Motion passed. | ||
| Ms. Howe commented on the Portland bus and she would like to change the hours that the Transit Center is open Monday - Saturday 7:30 a.m.- 6:00 p.m. Ms. Howe stated that this would not be an additional cost because the Northwest Ride Center staff are now housed at the transit center and we can staff the center with one person at certain times of the day. | ||
| b. | Establishment of a Policy for Use of the Meeting Room at Transit Center | |
| Motion by Commissioner Shannon, second by Commissioner Goforth to provide day use only to non-profit and governmental agencies corresponding through the Northwest Ride Center for a period of three month's then it will be up for review. Chair Harris, Commissioner Fenske, Commissioner Mendenhall, Commissioner Shannon, Commissioner Goforth and Vice Chair Gannaway voted yes. Motion passed. | ||
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| OTHER ITEMS | ||
| Staff Reports | ||
| Included in the packets. | ||
| Ms. Howe reported on the Wyden visit. We did present Senator Wyden with a framed print. Ms. Howe commented on compressed natural gas equipment. | ||
| Ms. Howe said that she does not have anything new to report on the Cowlitz Coach other than she did have a phone conversation with Public Transit and that they would be issuing a no finding. There has also been no further correspondence from Mr. Obtinario. Ms. Howe commented on Mr. Conner from Sundial Dial travel and her assistance in helping him get his Motor Carriers Permit. This permit is the same permit that Mr. Obtinario has which will allow Mr. Connor to operate charter services and carry passengers. | ||
| Commissioner Mendenhall was approached by a staff member at KMUN and asked if we could make a contribution to there fund raiser. The board agreed that a policy has already been established against the practice. | ||
| Ms. Howe commented on the Western Bus issue. | ||
| Volunteer Program: We are still working on a resolution to this issue. | ||
| NEXT MEETING IS SCHEDULED FOR TUESDAY , AUGUST 24TH. | ||
| Meeting adjourned: 11:00 a.m. | ||
| Respectfully submitted, | ||
| Rae Goforth, Secretary/Treasurer | ||
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