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Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
February 22, 2005 10:00 a.m.
PLEDGE OF ALLEGIANCE TO THE FLAG
CALL TO ORDER;

Meeting called to order at 10:00 AM.

 
ROLL CALL
. Jack Harris
Bob Gannaway
David Shannon - absent
Marcia Fenske
Charlote Mendenhall
Vic Kee - absent
Rae Goforth
 
COMMENTS FROM THE AUDIENCE:
Judy Richmond – Ms. Richmond likes to attend the meetings every once in a while. She wanted to share at the meeting today that she is very pleased with the new Transit Center and it's availability.
 
CHANGES TO THE AGENDA: None
 
APPROVAL OF JANUARY 25, 2005 MINUTES:
Motion by Commissioner Goeforth, seconded by Commissioner Fenske to accept the January 25, 2005 minutes as submitted. Chair Harris, Vice-Chair Gannaway, Commissioners Goeforth, Fenske, and Mendenhall voted yes. Motion passed.
 
REPORTS FROM CHAIR AND COMMISSIONERS:
Chairman Mendenhall:
Went to the ACT meeting again this month. She did not.
 
Commissioner Fenske:
At the January CEDC meeting they talked about educating the community on the different projects that are going on. Ms. Fenske missed the February CEDC meeting. Ms. Fenske also commented on the mixed comments she is receiving about the newspaper article that was published regarding the DAR. Overall Ms. Fenske does here that it is a good transportation center and a great service. There is a lot more positive feed back than negative.
 
Commissioner Gannaway: None
 
Commissioner Goforth: None
 
Commissioner Harris: None
 
JANUARY 2005 FINANCIAL REPORT
Motion by Commissioner Fenske, seconded by Vice-Chair Gannaway to approve the financial report as submitted. Chair Harris, Vice-Chair Gannaway, Commissioners Fenske, Mendenhall, Goforth and Kee voted yes. Motion passed.
   
CORRESPONDENCE: None
 
PUBLIC HEARINGS: None
 
RESOLUTIONS :
Ms. Howe explained the Resolution and what the changes will be. Included in the packet was a
Resolution No. 2005-07: A Resolution Adopting Public Contracting Rules
Motion by Commissioner Goeforth, seconded by Commissioner Gannaway to approve the resolution
 
ROLL CALL VOTE
  Yes No Absent
Chair Jack Harris x    
Vice Chair Bob Gannaway x    
Secretary/Treasurer Rea Goforth  x    
Commissioner Kee     x
Commissioner Fenske x    
Commissioner Mendenhall x    
Commissioner Shannon     x
 
NEW BUSINESS:
Calpine issue - LNG Plant
Ninth Street Park
Park and Ride
 
OLD BUSINESS:
a. Draft grants for 2005 - 07
  Ms. Howe provided the board members with a list of grants that staff have collaborated on for submission at the end of March. Actual grant applications will be sent out with the March agenda packets for full approval. Ms. Howe talked to the Board about the procedures and how this grant system works. Ms. Howe explained how the company decides what buses need to be replaced or added. Chair Harris wanted to know the shelf life of the computers. Ms. Howe explained that two years is about it. With a business you continually need to upgrade with the new software. Ms. Howe talked about the phone systems and the battery backup and why it is needed. Ms. Howe included the engineering funds for the transit center in Seaside. We did not get this last year so she is resubmitting it this year. Ms. Howe explained the need to have roundtrips to Portland medical facilities, Service between Tillamook and Seaside and possible dial-a-ride services on Saturday. Ms. Howe figured that we could have 40 rides and what the cost would be. This would also benefit the dialysis clients. She also will be writing grants for maintenance equipment you are allowed so much per vehicle. The final grant will be for providing transportation to people who kind of fall through the cracks this will be working with Faith in Action.
   
b. Meeting date in March will be Tuesday in March 22, 2005
Meeting date in April will be Tuesday April 26, 2005
   
OTHER ITEMS:
a. Staff Reports:
  Included for your board review.
b. Billboard Update:
Mr. Clark has signed the agreement and has paid $5,000 of the $11,000 owing to the District for the billboard. He is supposed to pay the remaining $5,000 within thirty days of receipt of the signed agreement, which I sent out on February 15th to Heather Reynolds.
c. Construction:
  Ms. Howe talked about the concrete and what is left on the contract. When they are able to check for cracks in the concrete they will contact Scott Smith. If there are any cracks then we will make them replace it. We have received the last change order. There were a couple of change orders on it that OTAK excepted and signed off.
   
  Ms. Howe also went over the 2004 Customer Satisfaction Survey and the fact that NW Ride Center
 
There being no further business Chair Harris adjourned the meeting at 10:45 a.m.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Respectfully submitted,
 
 
 
 
 
Secretary/Treasurer