Sunset Empire Transportation District Monthly Commissioners Meeting Minutes Web Page

Sunset Empire Transportaiton District Board of Commissioners Meeting Minutes FT. Clatsop National Memorial Visitors Center Netul River Room February 17, 2004 3:30 PM.
CALL TO ORDER; PLEDGE OF ALLEGIANCE TO THE FLAG
Meeting called to order at 3:30 pm.

ROLL CALL
Commissioners Present:
		Chair Shannon Commissioner Harris Commissioner Gannaway Commissioner Fenske Commissioner Mendenhall
Commissioners Excused
		Commissioner Kee Commissioner Goforth

Staff Present:
		Cindy Howe, Executive Director

COMMENTS FROM THE AUDIENCE: None

CHANGES TO THE AGENDA
Cooperative Agreement #H9420040004 Between The United States Department of the Interior National Park Service, Fort Clatsop National Memorial and Sunset Empire Transportation District.

Pete Field, Federal Lands, acting as the representative for the National Park Service presented the cooperative agreement for service to Fort Clatsop by Sunset Empire.

Motion by Commissioner Fenske, seconded by Commissioner Mendenhall to accept the Cooperative Agreement #H9420040004 contingent upon board attorney review and approval. Chair Shannon, Commissioners Gannaway, Fenske, Mendenhall and Harris voted yes. Motion passed.

APPROVAL OF JANUARY 20, 2004 MINUTES:

Motion by Commissioner Gannaway, second by Commissioner Fenske, to approve the minutes of January 20, 2004 as presented. Chair Shannon, Commissioners Harris, Fenske, Gannaway and Mendenhall voted yes. Motion passed.

REPORT FROM CHAIR AND COMMISSIONERS:
Chair Shannon- None

Commissioner Harris - None

Commissioner Gannaway - None

Commissioner Mendenhall - None
FINANCIAL REPORTS:
Since the financial statements did not reach all the board members, the financial statements were tabled until the next meeting.

CONSTRUCTION UPDATE:
Ms. Howe stated that she and Commissioner Gannaway attended a meeting that morning and all is going well. The inside is almost done and the outside is painted. Ms. Howe commented that all is still on schedule. They will begin working on the parking lot February 18, 2004 which means that for the next 7-10 days 10th Street will be impacted. Parking on 10th Street will be back to normal by spring break. The surrounding businesses have been notified of this situation. Completion date is still April 29th and June 5th is scheduled for the ribbon cutting ceremony for both the transit center and the Netul Landing parking and day use area at Fort Clatsop. Ms. Howe reported that the first event at the transit center will happen on June 25th, when the Naval Band will be performing.

CORRESPONDENCE: None

PUBLIC HEARINGS: None

RESOLUTIONS: None

OLD BUSINESS:

a.		Executive Director's Contract:
		Commissioner Harris reported to the board on the work he, Commissioner Mendenhall and Chair Shannon had completed in preparation for renewal of the Executive Director's contract. Commissioner Harris presented the proposal to the board for approval. Changes to the current contract would be as follows: 6 hours college credits per year for the purpose of obtaining a professional degree. No outside employment or filing for political office. Termination and severance language in the contract to be changed to the Special District's model contract language. Automatic annual 4% increase. Contract terms: July 1, 2004 to June 30, 2008
.
		Motion by Commissioner Fenske, second by Commissioner Gannaway to approve the contract and direct board attorney to prepare the document for signature prior to June 30, 2004. Chair Shannon, Commissioners Harris, Fenske, Gannaway and Mendenhall voted yes. Motion passed.

NEW BUSINESS:
a.		Lease of Space at 9th and Marine Drive -
		Motion by Commissioner Mendenhall, seconded by for Commissioner Harris to direct the Executive Director to meet with the Tribe and negotiate a reasonable lease agreement. The Executive Director is to present the agreement at the next board meeting. Chair Shannon , Commissioners Gannaway, Harris, Mendenhall and Fenske voted yes. Motion passed.

b.		Designate Executive Director as Budget Officer -
		Motion by Commissioner Harris seconded by Commissioner Mendenhall to designate Executive Director Howe as the Budget Officer. Chair Shannon, Commissioners Gannaway, Fenske, Mendenhall and Harris voted yes. Motion passed.

c.		Seaside Streetcar
		Ms. Howe reported that she had met with the Seaside Downtown Development Association transportation committee. They have requested to have SETD operate the streetcar in Seaside for the summer season. They requested the board consider the following:
		· Authorize use of the streetcar in Seaside from Memorial Day until Labor Day, 7 days a week Make the streetcar a fareless bus. Change the bus stop names to more visitor oriented stops. Change the route to allow for the streetcar to drive around the turnaround on every loop.

		Ms. Howe recommended approval of the requests.

		Motion by Commissioner Harris, seconded by Commissioner Fenske to approve the proposal. Chair Shannon, Commissioners Gannaway, Harris, Fenske and Mendenhall voted yes. Motion passed.

OTHER ITEMS:
		Ms. Howe noted they were included in the board packets for review.


There were no further questions or comments.

There being no further business, the meeting adjourned at: 4:37 p.m.

Approved:


Secretary/Treasurer



NEXT MEETING IS SCHEDULED FOR TUESDAY, MARCH 16^TH. LOCATION IS TO BE DETERMINED.