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Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
December 19, 2006 9:30 a.m.
CALL TO ORDER:
Called order 9:30 a.m.
 
 
PLEDGE OF ALLEGIANCE TO THE FLAG:
 
 
 
ROLL CALL:
David Shannon
Charlotte Mendenhall
Marcia Fenske
Vic Kee - Excused
Bob Gannaway
Rae Goforth
Ron Bline
 
 
COMMENTS FROM THE AUDIENCE: None
   
   
APPROVAL OF NOVEMBER 21, 2006 MINUTES:
 
Motion by Commissioner Goforth to accept the minutes for November as presented. Chair Gannaway, Commissioners Shannon, Fenske, Mendenhall, Goforth and Bline voted yes. Motion passed.
   
   
REPORTS FROM CHAIR AND COMMISSIONERS:
   
  Commissioner Gannaway:
  Requested that the minutes reflect the following change in the year ended June 30, 2006 audit, page 21: "A board member is a shareholder of the Columbia Banking System of which the Bank of Astoria is a subsidiary. The Bank of Astoria is not traded on a public market, it is on Nasdaq with outstanding stock of 15.8 million shares."
   
  Commissioner Goforth:
  Attended the NW ride center meeting where they reviewed the bylaws. Commented on how valuable the brokerage model is and how important that it continues to stay in operation. She shared that apparently there is a concern that DHS feels the Advisory Committee feels they are "stepchildren" to the Board of Commissioners. The Board stated that the advisory committee is to serve in an advisory capacity to the board and that the final decisions do rest with the SETD Board of Commissioners.
   
  Commissioner Fenske:
  She shared with the board that she had a couple of clients share with her how nice the all the drivers are and very professional in all their actions.
   
  Commissioner Shannon: None
   
  Commissioner Mendenhall: None
   
  Commissioner Bline: None
   
  Commissioner Kee: None
   
   Commissioner's Bline and Shannon will be out of town for the next meeting.
   
   
APPROVE FINANCIAL REPORT FOR OCTOBER AND NOVEMBER 2006:
   
 
Motion by Commissioner Fenske to accept the October and November financials as presented. Chair Gannaway, Commissioner's Fenske, Mendenhall, Goforth, Shannon and Bline voted yes. Motion passed.
   
   
CORRESPONDENCE:
   
a. a. Letter from Joanne Seavert: For board information only, no action required. Letter thanking the Board for consideration of concerns about the increase in fares.
   
b. Letter from County Economic Development re: Strategic Investment Program, Fort James. For board information only, no action required. Notification of in lieu of funding by Fort James for new construction.
   
   
OLD BUSINESS:
   
Mr. Gannaway asked about the information that Chuck Meyer asked for and if it has been sent. Ms. Howe said that all information that was requested has been sent.
   
   
NEW BUSINESS:
   
a. Declare computers surplus property
Ms. Howe requested that the Board declare up to five old computer systems surplus and allow staff to dispose of them by donating the systems to various non-profits in need of computers. She noted that the computers will be wiped clean of all information and that they have some value to the non-profit that does not have access to computers at this time.
  Motion by Commissioner Fenske to declare the computers surplus and dispose of them in a safe manner. Chair Gannaway and Commissioner's Shannon, Mendenhall, Fenske, Bline and Goforth voted yes. Motion passed. Chair Gannaway noted that the Hammond Library had been broken into and two of their computer stations stolen. Ms. Howe said she would contact them.
 
b. First draft list of grant proposals for 2007-09 Biennium
Ms. Howe went over each grant proposal and explained the goals.
   
  Planning Grants
· Coordination of service to Portland via St. Helens with Columbia County
· Planning for service connections between Clatsop, Columbia and Tillamook counties
· Rural Transportation Marketing Plan.
   
  Mobility Management
·Development of a position for transportation coordinator for volunteers
·Development of a position for a shared planner for Clatsop and Tillamook counties
   
  Enhancement Projects
· Extension of operating hours for dial a ride to 6 p.m. and to add Saturdays and Sundays
· Demand response bus service to areas outside 3/4 mile radius required by ADA
· Extension of operating hours for fixed routes to 10 p.m. and Sundays
   
  Capital Purchases
· Vans for Clatsop County Transition Center; Senior Center and Veteran Services.
   
  Other
·Matching funds for Medicaid rides
· Passenger shelters and lighted bus stop stands
· Preventive maintenance funds for all dial a ride and fixed route vehicles
   
c. Appointment of Jane Evans to the dial-a-ride advisory 
   
Motion by Commissioner Shannon to appoint Jane Evans to the dial-a-ride advisory board. Chair Gannaway, commissioner's Shannon, Fenske, Mendenhall, Bline and Goforth voted yes. Motion passed.
   
  There being no further business the meeting was adjourned at 10:55
   
  Next meeting is scheduled for January 16, 2007.
   
   
   
   
   
   
   
Respectfully submitted,
   
   
   
   
   
  Secretary/Treasurer
   
   
   
   
   
   
THIS MEETING IS ACCESSIBLE TO THE DISABLED, AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF OS 192.630 BY CONTACTING SUNSET EMPIRE TRANSPORTATION DISTRICT AT 861-7433