Sunset Empire Transportation District Monthly Commissioners Meeting Minutes Web Page

Sunset Empire Transportation District
Board of Commissioners Meeting Minutes
Astoria Transit Center Meeting Room
900 Marine Drive, Astoria
August 21, 2007 9:30 a.m.

CALL TO ORDER:

Called order 9:30 a.m.

PLEDGE OF ALLEGIANCE TO THE FLAG:

ROLL CALL:

Chairman Bob Gannaway
Commissioner Ron Bline
Commissioner Marcia Fenske
Commissioner Rae Goforth
Commissioner Charlotte Mendenhall
Commissioner David Shannon
Commissioner Lylla Gaebel

Staff Present:

Executive Director Howe,

ORDINANCES AND RESOLUTIONS:

Resolution No. 2007-07: Honoring the Service of Victor Kee

Motion by Commissioner Gaebel, seconded by Commissioner Bline to adopt the resolution.

ROLL CALL VOTE

Commissioners	Yea	Nay
Chair Fenske	X
Commissioner Shannon	X
Commissioner Gannaway	X
Commissioner Goforth	X
Commissioner Gaebel	X
Commissioner Bline	X
Commissioner Mendenhall	X

Resolution passed.

Resolution No. 2007-08: Resolution Adopting the Oregon Dept. of Transportation DBE Program Program Document

Chair Fenske read the resolution adopting the ODOT DBE program document.

Chair Fenske opened the public hearing at 9:45 a.m. Hearing no comments, the meeting was closed at 9:46 a.m.

ROLL CALL VOTE

Commissioners	Yea	Nay
Chair Fenske	X
Commissioner Shannon	X
Commissioner Gannaway	X
Commissioner Goforth	X
Commissioner Gaebel	X
Commissioner Bline	X
Commissioner Mendenhall	X

Ms. Howe was directed to send a letter to Mr. Forrester at the Daily Astorian asking that the public notice for meetings be listed in the newspaper and to give the board directions on how to send e-mails through www.ridethebus.org.

APPROVAL OF JULY 17, 2007 MINUTES: :

Motion by Commissioner Goforth to accept the minutes as presented, seconded by Commissioner Gannaway. Chair Fenske, Commissioners Bline, Shannon, Goforth, Mendenhall, Gannaway and Gaebel voted yes. Motion passed.

REPORTS FROM CHAIR AND COMMISSIONERS:

Commissioner Goforth reported that she attended the dial a ride meeting. The big discussion right now is to have a buddy system for people who have handicaps to go with them to teach them how to ride the bus.

Commissioner Bline commented that Larry McKinley, local ODOT manager, reported that the City of Seaside has approached them about a TSP. he said it is because ODOT has a policy in place now that says no area will get funding without a new or updated TSP. Seaside does not have a TSP at this time.

Commissioner Gaebel reported that she and Chair Fenske attended the city of Warrenton urban renewal district meeting. They postponed the meeting again until August 28th. Commissioner Gaebel will be out on the 28th and Chair Fenske has a conflict. Ms. Howe stated that she has to be in Portland on the night of the 28th. Ms. Howe stated that we did not receive any information from the City of Warrenton regarding our request to be included in the district. Commissioner Gaebel will be attending the Astoria-Warrenton refinement committee meeting today at 4:00 p.m.

APPROVAL OF FINANCIAL REPORT FOR JULY:

There were questions about the rental income for NWRC and fuel. Motion by Commissioner Goforth to approve the Financials. Chair Fenske, Commissioners Gannaway, Bline, Shannon, Goforth and Gaebel voted yes. Motion passed.

CORRESPONDENCE:

Motion by Commissioner Bline, seconded by Commissioner Kee to adopt Resolution 2007-02, A Resolution of SETD to Authorize the Issuance of Tax and Revenue Anticipation Notes, Series 2007A.

NWACT minutes of May 3, 2007: For board information only.

ODOT Public Transit 2007-09 Grant Award Notification: For board information only.

OLD BUSINESS:

NWRC Audit

NWRC Audit: There was an extensive discussion regarding whether the Director should have agreed to a resolution on the unallowable expenses identified in 2003-2005. Ms. Howe explained that she had agreed to the payment plan because the DHS auditor, Jim Edge, had agreed to share any and all resources to re-work the cost statements, which Ms. Howe stated would result in almost a wash between DHS and SETD. The board was not comfortable with the decision and asked the director to contact DHS and get that in writing so that it could be done in a timely manner.

Commissioner Gaebel stated that this should have been a board decision, not a decision by the executive director.

Ms. Howe was directed to rescind the letter agreeing to the payment and to ask for a meeting here with Mr. Jenkins and to attempt to get an agreement that we will not pay until all the processes are completed.

NEW BUSINESS:

Request for Funding for Connect II for Bus Shelters and Lighted Bus Stop Stands

Ms. Howe was directed to get letters of support ready to go with the full application that will be due at a later date.

There being no further business, the meeting was adjourned at 11:45 pm.

Respectfully submitted,

Rae Goforth
Secretary/Treasurer

THIS MEETING IS ACCESSIBLE TO THE DISABLED, AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF OS 192.630 BY CONTACTING SUNSET EMPIRE TRANSPORTATION DISTRICT AT 861-7433